Southern African-Nordic Centre

Symposium 2012

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Practicalities

Accommodation and hotels

The university has made preliminary hotel reservations in different categories in the city centre. Please state your preference on the registration form. To obtain the specified room prices all rooms must be booked through the conference organiser KongresKompagniet by filling out the registration form. The hotels will be booked on a first-come first-served basis.

Booking of accommodation

You will receive the link to the accommodation form once your on-line registration for the Sanord Symposium in Aarhus has been accepted. The link will be included in the registration confirmation email and it will be possible to book a hotel through the accommodation form.

Confirmation of your hotel reservation

KongresKompagniet will send you a confirmation of your hotel reservation upon receipt of your registration form. Please bring along these receipts for presentation at the registration desk on your arrival.

Payment

Payment for your accommodation directly to hotel upon departure. All prices are in DKK per room per night incl. VAT and breakfast.

Change of or cancellation of hotel reservation

If you wish to change your hotel reservation, date of arrival or date of departure, please contact KongresKompagniet and not the hotel.

Kongress Kompagniet A/S
Att. Lone Stouby
Nordhavnsgade 4
DK-8000 Aarhus C
Tel.: +45 8629 6960
Fax: +45 8629 6980
E-mail: sanord@kongreskompagniet.dk
Website: http://www.kongreskompagniet.dk/page5.aspx

Cancellations of hotels or Symposium must be made in writing and sent to sanord@kongreskompagniet.dk
In the event of cancellation no later than 15 April 2012 the full amount less a cancellation fee of DKK 500 (USD 85) will be refunded. In case of cancellation after 15 April 2012 but before 1 June 2012, 50% will be refunded. In case of cancellations after 1 June 2012, no refund will be possible. Refund claims must include name of the bank, bank address, IBAN, S.w.i.f.t./ BIC code, account number and name of the account owner for money transfers. All refunds will only be processed after the completion of the Symposium.